Your team travels.
Keep the business in sync.
The meeting is in Berlin. The hotel receipt is on someone’s phone. Finance is still asking about last Thursday. Navan connects business travel and expense management so the trip and the numbers can move together—without turning every journey into another internal project.
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When travel becomes a workflow,
give it a proper home.
Sales visits. Customer onboarding. Site inspections. Conferences. An offsite that sounded simple until twelve people needed flights. The destination changes; the handoffs between employees, operations and finance tend to stay.
Get there. Get help. Get back.
Find workable options, understand the policy and know who to contact when the itinerary changes. A useful travel tool earns its place on the difficult day, not only the booking day.
Coordinate without becoming the inbox.
Manage delegated and group travel without collecting every preference and confirmation in a separate thread. Agree who books, who approves and who handles changes.
See the spend before month-end.
Connect travel decisions with budgets, expense evidence and accounting. The objective is fewer blind spots—not a more impressive spreadsheet.
The flight lands.
The admin should not be taking off.
Book the trip.
Keep the trail.
One place for the itinerary.
Navan offers flights, hotels, trains and rental cars, alongside negotiated rates and booking for others or groups. Check your actual routes and fare conditions in a demo.
Source context: Navan Business Travel overview.
Make the rules visible.
Configured limits and approval workflows guide booking decisions. Exceptions can be reviewed or rejected. Decide how that should work before the first traveller tests the boundary.
Source context: Navan booking and approval workflow.
Connect spending with the record.
Navan provides expense capture, receipt scanning, policy flags and reporting. The useful test is whether your team can move a real transaction through to a clean accounting entry.
Source context: Navan Expense Management overview.
The itinerary is allowed to change.
Navan advertises 24/7 travel agents via chat or call. Test the support handoff, cancellation rules and any service fees for your plan. Assistance is not a promise that every ticket is refundable.
Source context: Navan travel support overview.
A look inside Navan.
Start with the partner-supplied walkthrough. Then bring your own booking, expense and approval questions to the demonstration.
Keep the card?
Check the connection.
Navan Connect can link eligible existing corporate cards to the expense platform. Navan also offers its own corporate payment options. That gives you more than one starting point—but not every card, issuer or country qualifies.
Test the exact card you use.
Confirm issuer, network, legal entity and region. Demonstrate which transactions feed through, which fields arrive and what still requires employee action.
Check the offer behind the card.
Ask about eligibility, settlement currency, funding, liability and spend controls. Do not assume a travel-platform account automatically provides a card or credit facility.
Sources: Navan Payments overview and Services Agreement. Payment, Expense and Connect services are subject to eligibility and selection. No Malta-wide card or reimbursement availability is assumed here.
An integration is useful
when the entry is right.
Navan’s integration directory includes accounting, workforce, identity and travel-risk tools. It lists systems such as NetSuite, QuickBooks, Xero and HR platforms. A logo in a directory is the beginning of the check, not the end.
Follow one transaction all the way.
Test your entity, cost centre, project, tax fields, currency, receipt and ledger account. Include a refund and a rejected expense. Agree who repairs a failed sync.
Keep the roster current.
Check onboarding, permissions, approver changes and offboarding. Decide who owns the employee record and how delegated booking works for assistants.
Source context: Navan integrations directory. The field-level tests above are FreeMalta’s implementation checklist, not a promise that every connector supports every field or workflow.
Separate the platform fee
from the cost of the trip.
For companies up to 300 employees.
The published Business travel offering has no platform charge. Flights, hotels and other purchased services still cost money.
Expense is free for the first five monthly expensing users, then listed at US$15 per user per month. Confirm the billing definition and the terms applying to your company.
For a more complex programme.
Enterprise is quote-based, with implementation and account-support options for larger organisations.
Ask for a written scope covering modules, entities, rollout, support, fees and the treatment of changes or cancellations.
Source context: Navan’s published pricing page. An active expensing user is defined there by submission of an expense transaction. Confirm current pricing, regional availability and your contract before committing.
Give the demo
one ordinary, difficult trip.
Illustrative scenario—not a customer case study: six colleagues need to attend a client workshop. One joins from another country, one needs a different hotel, and one changes the return flight. Ask Navan to walk that journey through booking, approval, payment and accounting.
Define a small pilot.
Choose a real team, a finance owner and a few representative itineraries. Document how booking and expenses work today.
Set rules and exceptions.
Agree budgets, approvers and escalation. Try a hotel above policy and a booking change. Find out what gets flagged, what gets blocked and who responds.
Reconcile real spending.
Include a connected-card transaction, a personal-card claim and a refund. Check records in your finance system before calling the integration complete.
Measure your result.
Compare booking time, receipt completeness, exception workload, reconciliation time and total trip cost against your starting point. Use your evidence—not someone else’s savings percentage.
Keep the wider business connected.
These are FreeMalta product guides, not claims of a specific Navan integration or bundled service.
Before the next booking.
What does Navan do?
Navan brings business travel booking, payments and expense management into one platform. The relevant modules and payment options depend on your company setup and eligibility.
Is Navan only for large companies?
No. Its published Business plan targets companies with up to 300 employees; larger organisations can request Enterprise pricing. Team size alone is not the decision: travel frequency, expense workload and implementation needs matter.
Is Navan free?
The pricing page reviewed on 3 October 2026 lists Business travel as free for companies with up to 300 employees. Expense is free for the first five monthly expensing users, then listed at US$15 per user per month. Confirm the applicable plan and commercial terms; trips themselves still cost money.
Do we have to replace our corporate cards?
Not necessarily. Navan Connect supports eligible existing corporate cards. Confirm your exact issuer, network, card product, company entity and geography; support is not universal. Navan-issued cards are a separate eligibility question.
Can employees book outside the travel policy?
The configured workflow determines whether exceptions are reviewed or rejected. Demonstrate an out-of-policy booking before rollout rather than assuming every exception will be blocked.
Will all expense paperwork disappear?
No sensible rollout should promise that. Automation can reduce routine work, but exceptions, missing evidence and accounting review still need owners. Test card-linked spending, personal-card claims and the export into your finance system.
Can a Malta-based business use Navan?
Ask Navan to confirm the travel, expense, card and reimbursement services available for your legal entity and employees. A global booking product does not mean every financial feature is available in every country.
Does Navan guarantee cheaper trips?
No guaranteed saving is assumed here. Compare representative itineraries on total cost, including fare conditions, baggage, changes, service charges and employee time. Measure your own results against a baseline.
Send the team.
Keep the business in view.
If travel is a recurring part of your business, test Navan against your actual routes, cards, policies and finance workflow. A good demo should leave you with fewer unanswered questions—not just a nicer booking screen.
Explore Navan for your teamAffiliate disclosure: FreeMalta may earn a commission at no additional cost to you. This is general product information, not a guarantee of availability, savings, regulatory compliance or service outcomes.
Research notes / reviewed 3 October 2026
- Navan Business Travel: booking, policy workflows and support.
- Navan Expense Management and Payments: expense capture and eligible card options.
- Navan integrations directory and Services Agreement.
- Navan pricing: Business employee threshold, expense-user pricing and Enterprise quotations.
- Provider sources are named in context without non-affiliate commercial anchors. Demo and pilot questions are FreeMalta editorial guidance.